Summary


As the Remote Lottery Operator Licence Holder, it is your responsibility to ensure you
remain compliant and keep accurate records with the Gambling Commission.
This guide will support you if you ever need to go through the process of changing
your nominated Annex A personnel (often referred to as ‘licence holders’) on your
Gambling Commission Remote Operating Licence. You will always find them listed
on ‘Schedule X’ of your Licence.


This is guidance only; it is not endorsed by the Gambling Commission (GC). If you
want specific guidance, please contact your Regulatory Caseworker directly at the
GC. Accurate as of 11/10/2022.


It is critical to have at least two named Annex A individuals on your licence at any
one time so that if one leaves the organisation, you always have a back-up. This will
help to ensure you;


- Remain compliant with the Gambling Commission and licence conditions
- Allow for effective business continuity for all organisations involved (you,
Gatherwell, the GC and, most importantly, your causes to continue their
fundraising through your lottery)
- Do not negatively impact your lottery fundraising channel and brand


Be mindful that it can take the GC up to 8 weeks to process the change of licence.


If a current Annex A holder is changing roles within your organisation and is still
happy to remain a named on your licence, you do not need to update the
licence.

Making changes to ‘Schedule X’ of your licence: Annex A holders


To add or remove Annex A individuals to your Operating Licence you MUST
complete the following steps:


- Submit an ‘application to vary’ the licence: this cannot be done online at
present, so a form will need to be completed and emailed to the Gambling
Commission via licensing@gamblingcommission.gov.uk


- The Gambling Commission may also ask about roles in the recent
‘application to vary’ form if applicable. Therefore it is best to pre-empt this
request by providing the following information with any ‘application to vary’
forms you submit.


They will need to know which individuals have been assigned responsibility
for each role. This was covered at the point of the initial licence application
and thus with the name changes the GC will want an update on those
changes. To provide contingency, all roles must be additionally covered by a
second individual, for example if person (A) has 3 main roles, then person (B)
will have secondary responsibility for these roles. Similarly, person (A) will have
secondary responsibility for person (B)'s main roles.


The roles are as follows:

 

Along with this you will need to share an updated organisation chart that
includes where these above people sit within the organisation."


No more than three Annex A holders are allowed on your licence in order for
you to be classed as a Small Scale Operator (SSO). If this additional person
increases the number of individuals on your licence to more than three you
MUST also remove one current Annex A holders to stay within the limit of
three. This should be done on the same ‘application to vary’ form.


The ‘Application to vary form’ and ‘Guidance notes’ can be found at the
following link: https://www.gamblingcommission.gov.uk/licensees-and-businesses/guide/page/adding-or-removing-a-named-person-to-your-licence-schedule-x
You will need to complete sections 1, 2, 8, 10, 11 & 12 of the form.


1. Complete the Annex A Declaration: The individual(s) being added need to
complete an Annex A. Use the following guidance notes to assist in
completing the Annex A Application : Annex A Application Guide


NB: The Annex A declaration has a section where you can link it to the
operator (your organisation is the Operator, not Gatherwell). Your operator
reference can be obtained via the eservices portal within the 'Hub' Section -
https://secure.gamblingcommission.gov.uk/EServices/Account/Login


The Annex A declaration(s) should be done at the same time that the
‘application to vary’ your licence is submitted.


2. Make payment to the GC. The payment will need to be made via BACS using
your GC account number as the payment reference so that they can marry
the two up.


You can find the details of the costs for various changes here:
https://www.gamblingcommission.gov.uk/licensees-and-businesses/guide/make-changes-to-your-operating-licence

The GC bank details are found here:
https://www.gamblingcommission.gov.uk/licensees-and-businesses/page/paying-fees


3. The new Annex A licence holder(s) MUST complete the ‘Licence holder
training’ supplied by Gatherwell. Use the following link to complete the training: TRAINING LINK


4. Once you have been provided a copy of your updated licence, please
provide a copy to Gatherwell.